ROPA according to the UK GDPR
Workshop with Legal Experts
Learn how to set up and maintain a Record of Processing Activities (ROPA) for your business through our practical workshop and become compliant with the UK GDPR
Does your company need ROPA?
The Records of Processing Activities, or ROPA for short, are obligatory under the UK GDPR.
Therein, companies must present certain content for every processing of personal data, the minimum of which is provided for in the law, including, amongst other things, the purpose of the data processing.
However, it is advisable to also record further information in your ROPA in order to be able to present the relevant processing procedure precisely for management or new employees. This also avoids a series of documents as each processing is documented in place.
Our workshop will enable you to introduce a UK GDPR compliant ROPA and ROPA process in your company.
The Records of Processing Activities Workshop
In a workshop, we explain the legal background of the ROPA and its minimum requirements to you and the relevant responsible persons in your company.
We will show you how to fulfil the legal requirements and the level of detail required for these. We will also show you which information can sensibly be located in the ROPA to ensure an informative document ready for use.
Our experts then turn to the specific circumstances of your company and explain the theory using a practical example tailored to you. Thus, we will enable your employees to become real ROPA experts.
In addition, our experts can, at your request, review the ROPAs developed by the relevant responsible persons in your company after the workshop and give you feedback thereon.
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Free enquiry
Please provide us with some information about your company. We will contact you within two working days to discuss the details of a workshop with your company and provide you with a quote therefore.
The quote will naturally contain a non-disclosure agreement so you may be sure that our experts, while already subject to professional privilege, will maintain the utmost confidentiality.
Frequently asked questions about the EU representative required under the GDPR
Which companies need an EU representative?
Art. 27 GDPR (General Data Protection Regulation) requires companies that do not have offices, branches, or other establishments in the EU (non-EU businesses), but conduct business with European clients, to appoint an EU representative. Specifically, you must appoint an EU representative if your organisation processes personal data in the following contexts:
- offering goods or services to individuals in the EU, or
- monitoring the behaviour of individuals in the EU.
This obligation applies to both data controllers and data processors.
What are the tasks of an EU representative?
An EU representative serves as a contact point between your company and individuals or data protection authorities in the EU. An EU representative therefore acts on your company’s behalf with regard to your obligations under the GDPR. Furthermore, the representative maintains your records of processing activities and makes these records available to supervisory authorities upon request.
Who can be an EU representative?
EU representatives can be external service providers, and the role can be performed by individuals or organisations, such as law firms, consultancies, or other private companies. They must be based in one of the countries where customers or data subjects that are being monitored are located or where your goods or services are being offered.
What qualifications does an EU representative need?
The GDPR does not specify the minimum qualifications an EU representative should hold. However, it is advisable to appoint a representative that has a broad understanding of the relevant legal and technical data protection issues in order to be able to communicate with the authorities efficiently. Furthermore, as an EU representative serves as the contact point between your company and data subjects or authorities, it is thus essential that the representative speaks the local language fluently.
What are the costs of an EU representative?
How much you can expect to pay for an EU representative under the GDPR depends on several factors, for example, the size of your company, the number of employees, what data you process and how many locations in how many countries you have. These all influence the amount of queries and attention from supervisory authorities your company may expect to receive. Furthermore, the costs for an EU representative are influenced by how much support you may need in creating and maintaining the necessary data protection documents (especially the records of processing activities – ROPA).
